Florida's Year-1 RHTP period opens August 1, 2026 — and first-year reporting begins in August too, essentially alongside the money.
Rural health · Post-award
The RHTP Year-1 reporting calendar.
If your organization wins a Florida Rural Health Transformation Program subaward, Year-1 funding runs August 1, 2026 through July 30, 2027 — and the reporting starts almost as soon as the money does. This page lays out the shape of that year: what's due, to whom, and in what order. It's free to read, free to keep, and useful whether you have a seasoned grants office or you're holding your first federal subaward.
01 · The year at a glance
Funds begin
Aug 1
Every quarter
×4
State pass-through awards typically report quarterly — progress and spending. For a year starting in August, expect reporting cycles closing around November, February, May, and year-end.
Year 1 ends
Jul 30
The Year-1 period closes July 30, 2027. Final reports and reconciliation typically follow within about 90 days — while Year-2 applications are already in motion.
02 · What's due
Five kinds of deadlines, one year
RHTP money reaches you as a subaward: CMS funds Florida, Florida's Agency for Health Care Administration funds you, and you report up the same chain. That structure produces five distinct kinds of paperwork.
1
Progress reports to AHCA
What you did with the money, against what you said you'd do. Because CMS is overseeing every state's program on an annual federal clock, AHCA needs subrecipient reporting frequent enough to build its own — quarterly is the standard cadence for Florida pass-through awards. The first one lands while your project is barely started; it still has to be complete, on time, and consistent with your application.
2
Financial reports
Spending against budget, on the schedule your subaward agreement sets — for federal pass-through funds this follows the federal financial-report format (the SF-425 family): outlays, unliquidated obligations, cash on hand. The numbers must reconcile with your progress reports and your drawdowns; mismatches between the three are the most common audit finding there is.
3
Drawdown justifications
New since 2025, and new to everyone: Executive Order 14332 (August 7, 2025) means requests to draw federal funds down need affirmative authorization, supported by a written explanation of what the money is for. Not annually — each drawdown. Even organizations that have run federal grants for decades have never operated under this requirement, because it didn't exist before.
4
Year-end report and closeout
When the Year-1 period ends July 30, 2027: the final progress report, the final financial report, reconciliation of every drawdown, and the records-retention obligations that follow. Closeout paperwork is typically due within about 90 days of period end — which is exactly when Year-2 work is at full speed.
5
The Year-2 application
RHTP runs new competitive rounds annually through 2030. Your Year-1 reporting record is the strongest exhibit in your Year-2 application — funders read their own files first. Winners who treat Year-1 reporting as evidence-building, not overhead, compound their advantage every round.
One honest caveat, in bold on purpose: your exact due dates come from your executed subaward agreement — AHCA sets them per award, and they control over anything on this page. This page is the shape of the year, not a substitute for your agreement.
03 · Who this is for
Experienced grants office? This page is still for you.
Plenty of RHTP winners have real federal reporting experience — every community health center files a UDS report annually and has drawn HRSA funds for years, and many hospitals have finance teams that reconcile federal money every month. If that's you, this page is a calendar to check your own against, and you may need nothing else. Keep it with our compliments.
But three things about this program are new for everybody, no matter how deep the bench: RHTP itself is a first-year program, so its report formats and expectations have no precedent to copy from; the drawdown-justification requirement has only existed since 2025; and the first reporting cycle arrives in the same weeks as the money, before a new project has generated much to report. And many winners — small rural hospitals without a grants office, clinics holding their first subaward — are doing all of this for the first time on top of that.
Wherever you sit on that spectrum, the calendar is the same. The only question is whose time it consumes.
04 · Free
Get this as a dated calendar for your award
Email us your organization's name. If you hold a federal award or subaward, your free Winnable-Grant Report includes this calendar with your actual dates on it, built from public award data — plus every open grant that fits your organization, scored honestly. No intake forms, no cost, no obligation.
Button not working? Email hello@winnablegrants.com with the subject "RHTP reporting calendar" and your organization's name.
And a boundary, stated plainly because it matters: we draft, organize, and calendar. Your numbers come from your books, your team reviews everything, and your authorized official signs and files. We never file on your behalf and never opine on whether a cost is allowable — that's your auditor's chair, and we don't sit in it.
A post-award support service — "we wrote it, now we keep it": the reporting calendar maintained, drawdown justifications drafted, funder reports prepared for your review — is planned but not yet offered. If you'd want it, say so.